Terms & Conditions

AR Awards – Libraries

Terms & Conditions

TERMS AND CONDITIONS FOR ENTRIES

These terms and conditions (the "Terms") govern the basis on which you can make bookings for tables at the event(s) run by Emap Publishing Limited, a company registered in England and Wales with registration number 7880758 and registered office at c/o Top Right Group Limited, The Prow, 1 Wilder Walk, London, W1B 5AP ("us" or "we"). All other terms and conditions of business, including any that you may send to us when placing, renewing or paying for table bookings, are excluded.

Please read the Terms carefully. By submitting a booking request online you acknowledge that you agree to the Terms.

1. Bookings and Payment

1.1 Booking requests should be submitted online. Payment must be made, or authorisation to deduct

payment given, at the time a booking request is submitted. No booking is guaranteed until you receive a confirmation email from us.

1.2 Provided you have complied with these terms and conditions we will, subject to availability, send a confirmation email to you in respect of your booking request as soon as reasonably practicable. If there is no availability we will email you to inform you that this is the case as soon as reasonably practicable. Where your booking request is refused we will process any refund due to you within 30 days of informing you of such refusal.

1.3 Payment may be made by either (i) bank transfer; or (ii) credit or debit card (we accept the following credit and debit cards: Visa; MasterCard; and American Express).

1.4 If you wish to pay by bank transfer please use the bank account details provided by us on request.

You are responsible for paying all bank charges. If bank charges are not paid by you your booking may be refused. A payment description should be included with your payment which references your company name. Once the transfer has been made you will need to scan and email proof of payment/bank transfer confirmation, quoting your company name, in order to complete your booking.

2. Refunds, Substitutions and Changes to the Event

2.1 No refunds are available once payment is made to us for table bookings or individual places. Should individual guests on your table be unable to attend, we would welcome a substitute guest attending in their place. Similarly, substitutions can be made for individual seats, at no extra charge. Please notify us by email with the name and job title of both the registered guest and the substitution guest.

2.2 It may be necessary for reasons beyond our reasonable control (including, without limitation, to acts of god, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness) to alter the advertised content, timing and/or location of the event at which you have booked a table. We reserve the right to do this at any time and we shall not be liable to you for any cost or other expenses (including wasted travel and accommodation costs) incurred by you as a consequence (including, without limitation, booking fees and travel and accommodation expenses).

2.3 Subject to clause 2.1, your booking is personal to you and will only entitle you and your named guests to attend the event. Other than as set out in clause 2.1 you are expressly prohibited from selling, or in any other way transferring, your booking whether in whole or part and whether in exchange for payment or otherwise, to any third party. We reserve the right to cancel your booking without refund if you breach this clause 2.3.

3. Liability

3.1 Subject to Clause 3.4, our aggregate liability to you, whether such liability arises in contract, tort

(including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to the event at which you have booked a table (or requested a booking of a table) shall be limited to the price paid by you in respect of the applicable booking.

3.2 Subject to Clause 3.4, we shall not be liable to you for (i) any loss of profit, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

3.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any negligent act or omission by you (including your delegates) during or otherwise in relation to your booking and/or your attendance at the event for which you have made a table booking.

3.4 Nothing in this these Terms shall limit or exclude either party's liability for:

3.4.1 death or personal injury caused by that party's negligence, or the negligence of that party's employees, agents or subcontractors;

3.4.2 fraud or fraudulent misrepresentation; or

3.4.3 any other liability which cannot be limited or excluded by applicable law.

4. Anti-Bribery

4.1 You warrant that you shall:

4.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;

4.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and

4.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms.

4.2 Breach of this clause 4 shall be deemed a material breach of these Terms.

5. General

5.1 A person who is not a party to the Terms has no right under the Contracts (Rights of Third Parties)

Act 1999 to enforce any provisions of these Terms.

5.2 These Terms (together with any documents referred to herein or required to be entered into pursuant to these Terms) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and any such document (save that this shall not apply so as to limit or exclude either party's liability for fraud).

5.3 These Terms shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.

5.4 Save as set out in Clause 2, you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms.

5.5 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

5.6 You acknowledge and accept that we shall be entitled to charge interest on any outstanding balance owed to us accruing on a daily basis from the date that the invoice became due for payment.

5.7 Please click here for details of our privacy policy. These Terms and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.

 

 

12.1 The rules in this Clause 12 together with any specific rules (the “Additional Rules”) provided by EMAP in relation to a specific promotion (together the “Rules”) apply to all prize promotions operated by EMAP on the Website, including free draws and prize competitions (each a “Promotion”). By entering a Promotion you agree to be bound by the Rules and to use of your personal information in accordance with EMAP’s Privacy Policy available as a link to this Website.

12.2 All entrants to a Promotion must be at least 16 years of age at the date of entry and comply with any further age and/or other eligibility requirements set out in the Rules (eg in relation to residency and (where the prize includes travel outside the United Kingdom and/or car hire) holding a valid passport, visa and/or driver’s licence). Proof of age may be required before a prize-winner can claim a prize. The eligibility of any entrant is at the sole discretion of EMAP. Employees and agents of EMAP and its associated companies (including the families of such employees and agents) are not eligible to enter Promotions. Only one entry per person and per household is permitted.

12.3 EMAP is part of an enlarged Group which pledges to trade legally and respect all laws including the Trade Sanctions imposed by EU and US Governments.  We operate to a Group Sanctions Policy which means that we cannot accept entries from people or entries in relation to projects, based, residing or connected with a country subject to EU and/or US Government sanctions.

12.4 All entries must be made in accordance with the Rules and must be received by EMAP by the closing date. Entries made otherwise shall be invalid. EMAP accepts no responsibility or liability for any lost, damaged or incomplete entries and all such entries will be deemed invalid. Proof of despatch shall not be proof of entry.

12.5 Unless otherwise stated in the Additional Rules, all Promotions can be entered by sending an appropriately worded e-mail to the e-mail address specified in the Promotion. Any such e-mail must include your contact details and comply with any instructions set out in the Additional Rules (for example, to identify which Promotion is being entered). Each Promotion must be entered by a separate e-mail. Alternative means of entering a Promotion (if any) will be set out in the Additional Rules and where there are alternative means of entering a Promotion no distinction shall be made between entries between different routes of entry.

12.6 Unless the Additional Rules specify otherwise, entries shall not be returned to entrants.

12.7 EMAP reserves the right at its sole discretion to (without prior notice):

•cancel the Promotion; and/or

•substitute the prize(s) for another prize of equal value.

12.8 Prize-winners will (unless specified otherwise in the Additional Rules) be chosen at random by an independent judge from all qualifying entries. In all matters, the decision of the judge(s) shall be final and no correspondence or discussion shall be entered into.

12.9 Prizes are non-transferable, non-negotiable and no cash alternatives will be offered.

12.10 Prize-winners will be notified in writing within 6 weeks of the applicable closing date. If a prize-winner fails to respond to claim his/her prize within 14 days of receipt of the notification, EMAP shall be entitled to select an alternative prize-winner. In such circumstances EMAP shall use reasonable endeavours to notify the alternative prize-winner within nine weeks of the closing date.

12.11 Prize-winners will receive their prize within 6 weeks of notification unless otherwise specified in the Additional Rules. The terms and conditions of any third party supplier may apply and must be accepted and complied with by a prize-winner to accept the prize.

12.12 EMAP will not be liable if a prize does not reach a prize-winner for any reason outside the control of EMAP or if a prize is damaged during delivery.

12.13 Details of the names of prize-winners can be requested by writing to The Data Security and Compliance Manager, EMAP Events Limited, The Prow, 1 Wilder Walk, London W1B 5AP, specifying the relevant Promotion, provided that such request is received by EMAP within ten weeks of the applicable closing date.

12.14 By entering the Promotion, you agree to take part in any promotional activity requested by EMAP and consent to his/her name, county, photograph, and any and all details of his/her entry, including photographs, videos or stills from video being published by EMAP and third parties for the purposes of the Promotion and promoting the Website of AR or EMAP and/or EMAP and its businesses.

12.15 By entering into any Promotion, you hereby grant EMAP a worldwide, non-exclusive, royalty free, irrevocable licence in any material supplied in connection with the Promotion for the purposes of promotional activity described in clause 12.14 above under such licence, EMAP may licence third parties to use any material supplied in connection with the Promotion for the purposes of promotional activity.

12.16 Where relevant, all taxes, insurances, transfers, spending money and other expenses (including meals or personal expenses upgrades etc.) are, unless otherwise specifically stated, the sole responsibility of the prize-winner.

12.17 Other than for death or personal injury arising from the negligence of EMAP, EMAP hereby excludes (so far as is permitted by law) all liability for any loss, damage, cost and expense, whether direct or indirect, howsoever caused in connection with the Promotion or any aspect of the prize.

 

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